Admission’s/Enrolment Policy

Admission’s/Enrolment Policy Kilmacanogue

The School

Kilmacanogue National School is a Roman Catholic Co-Educational School under the patronage of the Archbishop of Dublin and the Trusteeship of St Laurence O’Toole.

As a Roman Catholic School, Kilmacanogue National School, aims at promoting the full and harmonious development of all pupils cognitive, intellectual, physical, cultural, moral and spiritual, including a living relationship with God and other people,  The school models and promotes a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus Christ.

The school caters for a full range of classes from Junior Infants to 6th class. It is an inclusive school and caters for children of all abilities. There are 13 full-time teachers including the principal. We have 3 Learning Support/Resource teachers and a visiting teacher whom we share with Delgany National School.  Special Needs Assistants are assigned to the school by the Department of Education and Skills to enable the inclusion of children with special needs in our school. At the moment we have 3 full-time Special Needs’ Assistants and 1 part-time Special Needs’ Assistant.

Kilmacanogue National School operates under the Rules for National School and the Departmental Circulars and is funded by grants. Staff are resourced by the Department of Education and Skills. The school is subject to The Education Act 1998, The Education and Welfare Act 2000, The Education for Persons with Special Education Needs Act 2004, Equality Law and all other relevant legislation. Kilmacanogue National School follows the curricular programmes as laid down by the Department of Education and Skills.

The Admission’s/Enrolment Policy

The Admission’s/Enrolment Policy has been formulated in accordance with the provisions of the Education Act 1998 to assist parents in relation to enrolment matters. The Chairperson of the Board, Mrs Judy O’Toole or the Principal, Miss Niamh Murray, will be happy to clarify any further matters arising from the policy.

Application Procedures

Application forms are available in the school office. Parents seeking to enrol their child/children should fill in an enrolment form in the first instance. The children from the parish and brothers/sisters are invited to enrol or check that they are enrolled in the first 2 weeks of December prior to their child/children starting school. Their names will go on to the ‘A’ and ‘B’ lists. Parents from outside the parish can enrol prior to this but are informed at the time that their application will go onto the ‘C’ list and that their application will depend on the availability of places in that year.

After the closing date, the applications are processed and a letter offering a school place is sent to the parents early January. Parents are given 2 weeks to confirm acceptance of the place and to return the required documentation.

Parents of children who have accepted places in Junior Infants are invited to an open evening in the school in May/June to help prepare the child for the transition to the ‘big school’.

Criteria

  • Junior Infants are invited to enrol by the first 2 weeks of the month of December prior to their children starting school the following August/ September.
  • Parents are informed of the acceptance of their child into the school during the month of December and early in the month of January prior to their child/children starting school the following August/September.
  • A Junior Infant child should be 4 before the 31st of March of the year in which he/she is starting.
  • A Junior Infant will not be enrolled during the school year unless he/she is transferring from another school. This is for educational reasons as the curriculum is progressive and it is necessary for the child to attend for a full year.
  • No child will be refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, asylum seeker/refugee status, religious /political beliefs and values, family or social circumstances.
  • The completion of an application form or placement of the child’s name on a list does not confer an automatic right to a place.
  • Decisions made in relation to the applications are made by the Board of Management.

Children who are enrolled in Kilmacanogue National School are required to co-operate and support the school’s Code of Behaviour as well as other required policies. Parents/guardians are responsible for ensuring that their child/children co-operate with these policies in an age-appropriate way. A copy of the Code of Behaviour and a copy of the Ethos statement are available to all parents. Each parent is required to sign an undertaking to uphold the school’s Code of Behaviour, Anti-Bullying, Child Protection and Parent/Teacher Communication Policies. These are available on the school website as well as in hard copy form from the school office. www.kilmacschool.ie

In the event of the number of children who are seeking a place in the school exceeding the places available, the following criteria will be used to prioritise the children for enrolment:

  • Children living in the parish (List ‘A’)
  • Brothers /Sisters (step –siblings resident at the same address) (List ‘B’)
  • Children of staff members ( teachers and ancillary staff) (List ‘B’)
  • Children who live outside the parish (List ‘C’)

The names of children who are unable to meet the above criteria in any year will be placed on a waiting list in accordance with the above criteria.

Enrolling Children in Other Classes

Children enrolling for other classes may do so during the school year if;

  • They are newly resident in the parish of Kilmacanogue
  • There is room in the appropriate class
  • The class into which the child/children being enrolled is appropriate to their age and ability
  • Since September 2017, the cut-off number of students in each class is 30. This number will be reviewed on an annual basis and will take into consideration the total numbers in the school on a given year, the importance of keeping our numbers up in order to maintain our staffing levels and most importantly the educational and holistic welfare of the children.

Pupils wishing to transfer during the school year are enrolled subject to the Rules for National Schools, the Education Welfare Act and the school’s enrolment/admission’s policy.

Decision Making

The Board of Management determines the number of children in the school based on the Department of Education and Skills recommended guidelines.

Children with Special Needs

Children with special needs are welcome to enrol in the school and every effort will be made to provide them with the appropriate education as well as to include them in every aspect of school life. The child enrolling in Kilmacanogue will be resourced in accordance with the levels of resources provided by the Department of Education to the Board of Management. The Board of Management will request copies of the relevant reports and assessments to assist the school in establishing the educational needs of the child and to profile the support services needed. This may include the visiting teacher service, resource teacher, special needs assistant, specialised equipment, furniture or transport services.

The school will meet with the parents of the child with special needs to discuss the school’s suitability for the child. This meeting should take place as soon as the parents express an interest in enrolling their child in the school. If considered necessary a full case conference will be held which will include the parents, the resource teacher, psychologist, support services or the social workers to discuss the school’s role in helping the child to make the transition to the ‘big school’ and to enable the child to access the curriculum.

Exceptional Circumstances

Kilmacanogue National School reserves the right to refuse enrolment to a child in exceptional circumstances. Such circumstances could arise where either:

  • The pupil has special needs such that even with the resources supplied from the Department of Education and Skills the school cannot meet the needs of the child and /or provide the pupil with the appropriate environment with which he/she can access the curriculum.
  • In the opinion of the Board of Management, the child poses an unacceptable risk to the other pupils and/or the staff.
  • See Appeals Procedures

Children of Other Faiths or no Faith

With the Catholic Ethos of the school in mind, every effort will be made to ensure that the school is as inclusive as possible. While the Catholic education and ethos of the school permeate the day, children of other faiths or no faiths are included in as far as is possible.

Parents are informed of the Catholic ethos of the school when enrolling and are given the option of their child/children not taking part in the religious instruction classes. This request must be put in writing so that their child/children can be excused from formal religious instruction and from the attendance at specifically Catholic liturgies or ceremonies.

As far as is practicably possible, within the context of a school setting having limited resources and manpower, and in consultation with the parents, alternative arrangements will be made to facilitate this request of having their child/children excused from formal religious instruction classes and from the attendance at specifically Catholic liturgies or ceremonies. It is not possible however to provide religious instruction in other faiths.

Appeal’s Procedure

In the event the Board of Management refusing a child a place in the school the Board must write to inform the parents of their decision and the reason for their decision.

In line with Section 29 of the Education Act, parents who are dissatisfied with an enrolment decision may appeal to the Board of Management.

Procedure of an Appeal

  • This appeal must be addressed in writing to the Chairperson of the Board of Management stating the grounds for appeal. It must be lodged within 10 days of the refusal being received.
  • This appeal will be dealt with by the Board and a decision will be made regarding the refusal to enrol.
  • Should the refusal to enrol be upheld by the Board the parents may then appeal to the Department of Education and Skills under Section 29 of the Education Act 1998 on an official form provided by the Department of Education and Skills. The Board has a duty to inform the parents of their right to appeal the Board’s decision
  • This appeal must be made within 42 calendar days from the date the decision of the appeal was made known to the parents.

Roles and Responsibilities

Principal: The principal needs to inform the staff, parents of prospective pupils of the admission’s/enrolment policy that is in place.

The Board of Management: The board needs to be aware of any changes in the Education Act and to ensure that the admission’s/enrolment policy is in line with current thinking.

Success Criteria

This policy has been in place in our school for a number of years and has worked successfully. However, if we are to keep up with any current changes we must revisit it annually

Admission’s/Enrolment Policy

Reviewed:  7-2-2018

Signed :
Judy O’Toole (Chairperson)
Niamh Murray (Principal)

Attached

Circular  M48/01

Application form for Section 29